Business owners need to optimize their time throughout the day. As the saying goes, “you have the same amount of hours in the day as Beyoncé — so, make the most of them.” Optimizing your workflow means delegating tasks to team members and looking for services that reduce your workload. This can involve investing in automation or utilizing data-based tools.
There are many levers you can pull to improve your business and drive it toward success. Use this guide to learn how you can streamline your operations and free up time to really lead your team.
1. Regular HVAC Maintenance
Climate control is an essential part of running a business. When your air conditioning shuts off, your office can feel oppressive and your employees won’t be willing to work through hot and stuffy conditions. If you operate a food service business, a broken HVAC system could cause you to lose inventory and a significant amount of potential income.
Broken HVAC systems are just are troublesome in the winter when plummeting temperatures can keep customers out of your store or location. You need a working heating system to keep everyone safe and comfortable.
Set up routine HVAC repair appointments with a reliable air conditioning technician that you trust. For example, Direct AC can come out to your business in the Fall before the temperatures drop dramatically, and in the Spring before you really need to rely on your air conditioning system. They will clean out your HVAC system and replace your filters so your workplace stays cool and the air you breathe is clean.
Keeping up with your heating and air can give you peace of mind for your business and allow you to focus on more pressing issues.
2. Professional Recruiting
One of the biggest challenges facing your organization is finding and retaining talent. You might get hundreds of resumes for each job listing you post, with only a handful of applications that are actually relevant to the position. This process is time-consuming for your human resources department and can take several weeks (or months) to find the right candidate.
Instead of slogging through the hiring process on your own, look into a recruiting service that can do it for you. Recruiters know how to write clear job listings and can sort through candidates to find the best options. They will send you a half-dozen candidates that have already been pre-screened for you. This makes hiring easier and less labor-intensive for your brand.
3. Analytics Tools
Business professionals have more data than ever at their fingertips. They can track things like how often employees use the bathroom and whether or not their customers enjoy reruns of The Office. However, just because teams have access to data doesn’t mean they always use it. It’s not uncommon for companies to focus on a few key metrics to guide their decision-making.
Consider evaluating your current analytics tool to make sure you are getting value from the data you collect. You will want a mobile app or website management tool (like Google Analytics) to track your marketing efforts, along with financial reporting tools to alert your management team to any accounting threats.
For example, if your TIE ratio drops below one, it’s unlikely that your business would be able to cover its interest expenses, which could bring the company further into debt. Setting an alert for any time a TIE ratio drops can help your financial services team take action to keep your business profitable and on top of what it owes investors.
Many of these tools are free or affordable for companies to use, which means there is no excuse for skipping over them.
4. Equipment Tracking Software
As your business grows, so will your assets. You might invest in video technology to bring to a conference or grow your fleet of vehicles alongside your delivery service. While these assets can improve the productivity of your staff and help you grow your business, you are also at risk of losing them, breaking them, or dealing with employee theft.
Consider investing in equipment tracking software that can help you locate your assets and keep an eye on who uses them and when. This process is simple: you attach a barcode or QR code to each piece of technology, tool, or item within your business. When an employee wants to use one of these items, they will check it out by scanning the barcode — thus recording the date and time it was used, along with the person who used it. You can even take your asset tracking to the next level by asking employees to complete brief analyses of the condition of the item – like whether the van they check out was low on gas or full of litter.
Over time, these tools can help you identify problems with equipment early on and understand what gets used and what goes untouched by your team.
5. Complimentary Snacks and Drinks
Your employees spend at least eight hours each day at work, spending more waking hours with their coworkers than their families and friends. If you want to grow your productivity and improve your operations, consider looking into minor ways to give back to your workers. For example, more companies are adding snacks to their breakrooms so employees can grab something light to eat if they need help concentrating or missed lunch. Other companies even offer catered lunch a few times each month, allowing team members to connect socially thus increasing professional collaboration.
Along with offering food, make sure your team has enough water to stay hydrated. A bottle water delivery service can drop off supplies on your schedule so you don’t have to run out to Walmart or Costco to keep your bottled water supplies high. A water delivery service can really help teams with employees working out in the field — like a construction firm or fishing fleet.
6. Employee Sports Leagues
Another way to improve employee morale is to incorporate friendly competition within teams. For example, you can set up a company kickball league that meets up a few times each month to play against each other. Teams can come together on their own, or you can pit various departments against each other. Let the “Account-o-Saurs,” take on the “HR Legends,” to see which staff members are the best on the field. Just make sure the competition stays friendly and optional — you want your employees to come together socially and enjoy spending time together.
If you are setting up team leagues, test out different sports throughout the year. You can do try football, softball, basketball, and tennis to attract different employees to various sports. Who knows, you might even have a few competitive athletes on your staff who specialize in certain sports outside of the office. Starting a new tennis league could help you find the Prabir Purohit of your organization.
Business services are meant to help business owners and managers free up time and focus on big-picture items. With equipment tracking, you know where everything is and don’t need to approve item use. With water delivery, your team stays hydrated but you don’t have to pick anything up. As you evaluate your needed services, look for ways to reduce stress, and save your company money. This will help you take it to the next level.